On-Board Courier Shipment Checklist

On-board courier and hand-carry delivery requests usually require more detail than a standard courier shipment. This checklist helps businesses prepare the information Royal Courier Inc may need before reviewing a time-critical shipment that could involve direct pickup, airport coordination, flight-based movement review, destination handoff, or final delivery planning.

Use this checklist before requesting a quote so Royal Courier can review the shipment size, timing, destination, documentation, packaging, handling requirements, and delivery deadline accurately.

If you are ready to request service now, visit our Request a Quote page.

1. Pickup Information

Start with the pickup details. For on-board courier or hand-carry requests, timing and readiness matter because the shipment may be tied to a strict deadline, airport handoff, or flight-based movement review.

Pickup business name
Pickup street address
Pickup city and ZIP code
Pickup contact name
Pickup contact phone number
Pickup hours or appointment window
Whether the item is ready now or still being prepared
Pickup deadline
Any dock, lobby, suite, warehouse, security desk, or receiving instructions

2. Delivery Information

The delivery details help determine whether hand-carry, expedited ground, airfreight, airport recovery, or another delivery option may be appropriate.

Delivery business name
Delivery street address
Delivery city, state, and ZIP code
Delivery contact name
Delivery contact phone number
Required delivery deadline
Delivery appointment requirements
Whether the destination is an office, warehouse, airport, hotel, event venue, clinic, jobsite, or residential-style location
Any gate codes, suite numbers, security rules, receiving instructions, or access restrictions

3. Shipment Details

Accurate shipment details are required before an on-board courier or hand-carry request can be reviewed.

Item name or shipment description
Number of pieces
Dimensions of each piece
Approximate weight of each piece
Packaging type, such as envelope, box, case, tote, carton, crate, or pallet
Whether the item can be carried by one person
Whether the item can fit in a passenger vehicle, cargo van, straight truck, or needs special review
Whether the item is fragile, high-value, business-critical, time-sensitive, or difficult to replace
Photos of the shipment and packaging if available

4. Hand-Carry Suitability

Not every shipment is suitable for hand-carry or on-board courier service. Royal Courier may need to review whether the item can be safely and legally moved through the requested route.

Can the item be carried by one person?
Is the item small enough for air travel review if flight movement is being considered?
Does the item contain liquids, batteries, chemicals, tools, electronics, medical materials, or restricted goods?
Does the item require temperature control, special handling, or regulated documentation?
Does the shipment require special packaging or labeling?
Are there airline, TSA, airport, facility, or destination restrictions that may apply?

Shipment suitability must be reviewed before service is confirmed. Royal Courier does not guarantee that every item can move by on-board courier, hand-carry, airfreight, or next-flight-related service.

5. Timing and Deadline Requirements

On-board courier and hand-carry requests are usually driven by time. Include all deadlines and timing constraints clearly.

Earliest pickup time
Latest acceptable pickup time
Required delivery deadline
Whether the delivery deadline is hard or flexible
Whether the shipment is tied to a flight, event, meeting, jobsite, production line, repair, or medical office need
Whether after-hours, weekend, or overnight movement may be required
Whether standard ground delivery is still possible or the deadline requires special review

6. Airport, Flight, or NFO Notes

If air movement, airport recovery, or next-flight-out coordination may be part of the request, include any available airport or flight details.

Origin airport if known
Destination airport if known
Preferred airline or flight if known
Flight cutoff time if known
Air waybill, cargo, or freight reference if available
Whether the shipment is already at an airport, warehouse, dock, or customer location
Whether airport pickup, airport handoff, or destination recovery is needed

For related air shipment support, visit our Airfreight / NFO page or our Airport Recovery page.

7. Documentation and Handoff Requirements

Time-critical shipments may require clear documentation, signature, proof-of-delivery, or chain-of-custody instructions.

Shipment paperwork
Pickup reference numbers
Delivery reference numbers
Purchase order, work order, or project number
Air waybill or freight reference if applicable
Signature requirements
Photo proof requirements
Recipient identification or handoff instructions
Who should receive updates during the shipment

8. Special Handling Notes

Include any handling notes that may affect whether the shipment can be accepted, how it should be packaged, and what delivery option may be appropriate.

Fragile item notes
High-value item notes
Do-not-tilt, do-not-stack, or orientation requirements
Temperature, weather, or exposure concerns if applicable
Security or restricted access notes
Hazardous, regulated, prohibited, or restricted item concerns
Facility rules or access requirements
Any prior failed delivery or missed carrier cutoff details

9. Questions to Answer Before Requesting a Quote

Before requesting an on-board courier or hand-carry delivery quote, try to answer these questions:

What exactly is being shipped?
Where is it being picked up?
Where does it need to go?
When is it ready?
When must it arrive?
How large and heavy is it?
How is it packaged?
Can it be carried by one person?
Is air movement, airport handoff, or next-flight-out coordination being requested?
Are there airline, airport, facility, or destination restrictions?
Who should receive updates?
What proof-of-delivery is required?

10. What to Send with Your Quote Request

For the fastest review, include the following when requesting an on-board courier or hand-carry delivery quote:

Pickup address and delivery address
Pickup and delivery contact names and phone numbers
Pickup readiness time and delivery deadline
Shipment description
Number of pieces
Dimensions and weight
Packaging type
Photos of the item and packaging if available
Airport, flight, airfreight, or NFO notes if applicable
Documentation, signature, and proof-of-delivery requirements
Special handling notes or restrictions

Related Royal Courier Services

Request an On-Board Courier Quote

If your shipment is urgent, business-critical, time-sensitive, or may require hand-carry delivery, Royal Courier can review the details and help determine the right delivery approach.

Request an on-board courier quote.